Privacy Policy | Deskify

Last Updated: November 2, 2025

1. Introduction

This Privacy Policy describes how Deskify ("we," "our," or "us"), a product of LTG Create Ltd, collects, uses, and shares your personal information when you use our desk management platform. We are committed to protecting your privacy and ensuring the security of your personal information.

2. Information We Collect

We collect several types of information from and about users of our platform, including:

User account information: name, email address, profile image, and account creation/update timestamps
Authentication data: account credentials, session tokens, and verification information
Contact form submissions: name, email address, subject, and message content when you contact us through our website
Organization data: organization names, logos, membership roles, and organization settings
Workspace information: buildings, floors, rooms, and desk configurations including locations and dimensions
Session data: IP addresses, user agents, and session timestamps for security purposes
Device information: browser type, operating system, and other technical information
Cookies and similar tracking technologies to enhance user experience and analyze usage patterns

3. How We Use Your Information

Deskify is designed to optimize office space utilization and enhance team productivity. We use the information we collect for various purposes, including:

Providing, maintaining, and improving our smart desk management services
Processing and managing desk bookings, assignments, and workspace configurations
Facilitating team collaboration through optimized seating arrangements
Generating workspace analytics and reports to help organizations optimize office layouts
Managing organization hierarchies, buildings, floors, rooms, and desk inventories
Authenticating users and maintaining secure access to the platform
Responding to your inquiries, questions, and requests submitted through our contact form
Communicating with you about your account, invitations, and our services
Ensuring the security and integrity of our platform through session monitoring

4. Information Sharing and Disclosure

We may share your information in the following circumstances:

With other members of your organization who have appropriate access permissions
With organization administrators who manage workspace configurations and user access
With building and floor managers who oversee desk assignments and space utilization
With service providers who perform services on our behalf, including Cloudflare for hosting and deployment
With other users in your organization for collaboration purposes, such as desk booking visibility
To comply with legal obligations or protect our rights
In connection with a business transaction such as a merger or acquisition

We implement role-based access controls to ensure that your information is only shared with authorized individuals within your organization according to their assigned roles and permissions.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. Our application uses secure database technologies to store your information.

Security measures we implement include:

Secure authentication and session management
IP address and user agent tracking for suspicious activity detection
Role-based access control for organization data
Deployment through Cloudflare for additional security features
Regular security updates and monitoring

However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security. We are committed to maintaining the security of your data and will notify you of any security incidents as required by applicable law.

6. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information, including:

Accessing, correcting, or deleting your personal information
Restricting or objecting to our processing of your personal information
Requesting a copy of your personal information in a structured, machine-readable format
Withdrawing consent where processing is based on consent

To exercise these rights, please contact us using the information provided in the "Contact Us" section.

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to collect information about your browsing activities and to improve your experience on our platform. You can manage your cookie preferences through your browser settings, but this may affect certain features of our services.

8. Children's Privacy

Our services are not intended for children under the age of 16, and we do not knowingly collect personal information from children under 16. If you believe we have collected information from a child under 16, please contact us immediately.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. We take appropriate safeguards to ensure that your personal information remains protected in accordance with this Privacy Policy.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by posting the updated Privacy Policy on our website or through other appropriate communication channels.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at privacy@deskify.app or visit our Contact page to submit an inquiry.